In short: Requirements for a good cover letter · Length · Components of the cover letter · Template · Examples

Covering letter (cover letter)

A covering letter (application letter, cover letter) is a document send to the employer by a candidate applying for a job. Often the employer requires it with the CV, but this is not the rule. Some people are only interested in your CV, and they read it only. But it is always better to write the covering letter. The exception is a situation where you are asked not to send the letter.

The covering letter is a positive self-presentation of the candidate in the context of a specific job advertisements. It contains arguments for the fact that you are the right choice for this position. The candidate should explain why he/she wants to get the job, why it is worth meeting him/her and that he/she is ready to work.

Requirements for a good cover letter

• A cover letter should be written on paper of a good quality;
  
• It cannot contain any spelling errors;
  
• It should have an aesthetic appearance;
  
• It has a typewritten form, only signature is handwritten;
  
• It should be written in a clear and readable way;
  
• It should interest the employer and increase the positive impression after reading the CV or encourage him/her to read it;
  
• It should be written in a polite and positive way;
  
• The cover letter should be written in a good style, because it says a lot about the intellectual condition of the candidate;
  
• Its aim is to “sell” a candidate;
  
• It is the best to address the cover letter to the person directly responsible for the recruitment process;
  
• Letters can vary in length and style depending on a particular situation.

Length

Cover letter should be no longer than one A4 page. However, address data take some place, so part of the letter can be placed on the other page. The content of the letter itself should be no longer than one A4 page.

Components of the cover letter

1. Introduction

   At the beginning formulate the purpose for which you turn to the employer, for example. “In response to the announcement No ……”. This part of the cover letter should include following information ; why you want to work in this organization and what position you are applying for. Be careful to match the expectations of what the employer offers at a given position.
   

2. The main part

   Then you have to convince the employer that you are the right person for this work. Here you can describe your work preparation, showing your education and your skills. A person who does not have any professional experience may include information about the grades he/she received at the university from programs that may be useful in the workplace. Remember to mention about internships and practices relevant to the job you are applying for.
   
   If you do not have the required skills and you do want to get the job, please write about your desire to complete the necessary knowledge, get new experience. Emphasize your motivation to work in this company.
   

3. Conclusion

   The letter should end in a polite and positive way, for example:
   
   “I think I have the required experience and qualifications. I hope that I will have the opportunity to discuss this position, in detail, during the interview.”
   
   In this part, contact information for the employer can be included there. Use the salutation (“Sincerely”), and sign it.
   
   Optionally, below the signature, you can put the list of attachments (e.g. references, certificates, diplomas).

In short: Requirements for a good cover letter · Length · Components of the cover letter · Template · Examples

Template

Cover letter – template

[name and surname,
address,
phone number,
e-mail address]

[date]

[name and surname of recipient,
company name,
eventually the name of the department,
address]

Subject: [name of the position and/or reference number]

Dear Sir,

with reference to the press announcement (“[name of newspaper]” of ………………..), I submit my candidacy for the position of ……………….. .

I have several years of experience ……………….. the job on the position of ……………….. let me ……………….. .
Last year, I opened ……………….. .

I expect that as soon as possible I will have the opportunity to demonstrate ……………….. .

This letter and the attached CV contains basic information about my professional achievements. Gladly I would discuss this topic broadly during the meeting, having regard to the opportunity to work in your company.

Yours faithfully,
[Handwritten signature]
[Name and surname]

Annexes:
………………

[Optional: consent to the processing of personal data]

Examples

Cover letter – example 1

Answer: sales adviser

Dear Sir,

I have been very interested by your advertisement concerning the position of a sales adviser, posted on your company website. Therefore, I am sending my CV.

As you will see, while reading it, I have begun my career in the retail industry very early, and my job required continuous contacts with customers. Also while I was keeping the house and raising three children I kept contacts with all kinds of people.

I consider myself as direct, full of positive energy and enthusiasm, which was especially necessary when I was raising funds for the school parent committee, or when I was collecting signatures for a citizens’ initiatives in my neighbourhood.

Flexible working hours are not a problem for me, because the issue of childcare has already been resolved. For fifteen years, I have a driver’s license and I know Warsaw very well.

Currently I am attending a computer text editing course, which can be useful while working in the office. Of course, my interpersonal skills cannot be fully transferred on a paper, so I hope we will be able to discuss the details during the meeting.

Yours faithfully,
Maria Kowalska

Cover letter – example 2

Dear Sirs,

from two years I have been following closely the labor market in Poland and therefore I know that the human-resources consulting agency CASE works with clients with a significant position in the market. Precisely for this reason I would like to work for your company.

I am a sociology graduate from this year. Master’s thesis about the social perception of the unemployed I defended the assessment of 5 and I received a diploma with honors. Throughout the study period I was very active member of the Scientific Society, as well as one year I served the function of a mayor. In 2012 I organized a scientific conference about the attitudes of the unemployed to work, which sponsored the Regional Labour Office. In the years 2010-2013 I was assistant editor of the Academic Scientific Journal.

I believe that I am a direct, full of enthusiasm and energy person that chip in to others. For all the duties I have a conscientious attitude and great commitment. I have set the ambitious goals through careful planning and I strive to achieve them. I can overcome the difficulties that arise in my way.

I looking for a job that would allow me to use the knowledge gained in college. Best suit me personal counseling departments.

I hope that I will be able to develop further my candidacy during the interview. I believe that my enthusiasm, commitment and loyalty would be important for the company and allow it to achieve even better results.

Yours faithfully,
Aleksandra Kowalska

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